Traders

These events are run by Lincolnshire Dog Shows. 
These terms and conditions are mandatory for all exhibitors and have been compiled to ensure these events operate to the highest possible standards. If you require clarification about a particular point or have any other questions relating to your application, please contact us by email at lincolnshiredogshows@outlook.com. 

 
Definitions: 
Charges: The costs to be paid by the Stallholder to the Organiser in respect of the license to sell goods approved by the Organiser at the Stall for the Contract Period. 
Contract: These Terms and any other terms notified by the Organiser as 
being applicable. 
Contract Period: The duration of the Contract and the Stallholders’ licence of the stall to sell goods approved by the Organiser as described in these Terms and conditions. 
Exhibitor(s)/Stallholder(s): The Stallholder named on the application form. 
Opening Hours: The hours the Stallholder shall open the Stall during the contract Period, laid out in the event details. 
Organiser: Lincolnshire Dog Shows 
Permitted Purpose: The sale of merchandise by the Exhibitor from the stall during the opening hours of the event in accordance with these terms and conditions. 
Regulations: All current and future law, regulations, notices or any order of any applicable governing body which affect the Organiser, the Exhibitors, the Stall, the Permitted Purpose and generally. 
Terms: The terms and conditions in this document, being the Stall Exhibitors Terms’ which are incorporated into the Contract. 
Venue: Various 

 
1. Type of Product 
In order to maintain quality and for the benefit of all traders, only those items declared upon application may be sold. The event organisers reserve the right to request Stallholders to remove items from sale. 
We ask that all products where possible are free from single use plastics as packaging and that paper or fabric bags are used instead of plastic. 
2. Criteria for application 
Stallholders will be selected at the organiser’s discretion against a strict criteria including the range of products available at the market, quality of product, uniqueness and customer appeal. We do not offer exclusivity on any products but will encourage variety in our stalls. Lincolnshire Dog Shows retain the right to refuse a pitch at our discretion. 
3. Stall Sharing 

It is not permitted to share a stall with another exhibitor. It is not permitted to sell products on behalf of another exhibitor/business on your stall. 
4. Location 
Stallholders will not be able to select their stall position but any reasonable accommodations that you mention when applying will be considered when planning the set up.  
5. Trading Periods 
Stallholders must book and operate their stall for the entire contracted trading period. Upon leaving the stall at the end of the contracted period, stallholders must dispose of all rubbish and leave the area in a clean and tidy condition. We reserve the right to offer amended trading periods at our discretion. 
6. Opening Hours 
This event will be laid out in the event details and set up information. All stalls must be manned between these hours. 
7. Set Up and Dismantling Times 
Trader set up times will be laid out in the set up instructions. Stall holders are not permitted to leave early/dismantle their set up without permission from the event organiser.  
9. Stallholder Parking 
Will be available near the venue. 
10. Security 
Lincolnshire Dog Shows will not be liable for any loss or damage to the stallholders’ merchandise, property or personal effects unless such loss or damage is caused directly by the organiser. Stallholders are advised to take out their own individual insurance to cover such occurrences. 
11. Noise 
“Auctioneers”, PA’s/amplification, hawking and peddling are strictly forbidden. 
12. Rubbish 
Stallholders must dispose of their rubbish in the appropriate manner. We encourage you to create as little waste as possible and recycle as your first use of disposal. Any stallholders found to be littering/consciously leaving waste behind will be removed from our approved exhibitor list and may incur a fine of £100 at the event organisers discretion. 
13. Stallholder Conduct 
Using offensive or abusive language towards staff, fellow traders or visitors will forfeit your position to trade with Lincolnshire Dog Shows future events. Event organisers reserve the right to ask you to leave immediately in such circumstances. 
Stallholders should not do anything while at the Lincolnshire Dog Shows event to bring the event or event organiser into disrepute. Promoting other organisers’ events is not permitted on your stall. 
Alcohol must not be consumed by traders on site during public opening times. 
14. Health and Safety 
Stallholders must comply with the regulations of the Health and Safety at Work Act 1974. 
Stallholders must notify the event organisers as soon as they become aware of any health and safety issues or hazards that may have arisen at the event. No naked flames are permitted within the venue. 
All electrical equipment must be PAT tested. All children’s products must have a British Safety or European Safety Standard. 
15. Insurance 
All stallholders must hold their own Public Liability Insurance with minimum cover of £1,000,000 pounds. Stallholders must also have Product Liability and, where appropriate, Employers Liability. 
16. Electrical Power 
Power may be available, please request asap if this is required. 
18. Stall Type 
You must provide your own set up. All food vendors will require a gazebo of their own to operate from.  
20. Stall Boundaries 
Stallholders are required to keep their products within the known stall area at all times, unless permission has been granted by the event organisers. 
25. Payment Terms 
You will be advised of the payment due date. Failure to pay by this date may result in you losing your place at the event 

26. Cancellation Policy 
If a stallholder has been accepted at the event and has paid the final balance the following cancellation policy will apply. 
Cancellation up to 3 weeks prior to the event date will need to be in email format to lincolnshiredogshows@outlook.com and you will have 50% of your booking fee returned. Cancellations after this time will receive no refund. 

If the event is cancelled by the Organiser, you will be able to transfer you booking to another date. 
28. Liability 
Lincolnshire Dog Shows will not be liable for any loss or damage or claim suffered by the stallholder or its agents or employees. 
29. No Rights 
The license granted in these Terms is solely for the use of a stall and does not confer the relationship of landlord and tenant or any rights and obligations arising from such a relationship. Nor does it confer any interest or estate of any nature whatsoever in, on, over or under any part of the Venue. 
30. Variation 
No variation of these Terms or of any of the documents referred to in it shall be valid unless it is in writing and signed by, or on behalf of the Organiser. The Organiser may vary these Terms at any time prior to the Event by notifying the Exhibitor in writing of such variation. 
31. No partnership 
Nothing in the Contract shall be deemed to constitute an association, partnership or joint venture between the parties or constitute any of the parties as an agent of the other parties 
32. The Law 
The Contract, and any dispute or claim arising out of or in connection with it or its subject matter, shall be governed by, and construed in accordance with, the law of England and Wales. The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with the Contract or its subject matter. 

By submitting your Exhibitor Interest Form you are agreeing to the above terms.